Commuter FAQs Bike Commuter Expense Reimbursement Program

Eligibility

To participate in the program one must: 

  • Be full-time benefits-eligible University faculty or staff;
  • Not be participating in any of Penn’s other commuter transit or parking programs;
  • Commute by bicycle to and from Penn greater than 50% of the time in a qualified bike commuting month; and
  • Register the bike with the Division of Public Safety.

An “eligible month” is any month in which the full-time benefits-eligible faculty or staff member was actively employed and regularly used a bicycle greater than 50% of the time to travel between his or her residence and place of employment, AND did not participate in any of Penn’s other commuter transit or parking programs.

Per IRS regulations, employees may not participate in more than one commuter program at a time.  As part of Penn’s process, bike commuter program participants will be asked to certify that they are not participating in other Penn commuter programs such as public transit, carpool, vanpool, or parking.

 

You may only participate in one commuter program per month.  You will be eligible to receive a reimbursement for expenses incurred in a month when you did NOT receive qualified parking or commuter transit benefits, and when you commuted to work greater than 50% of the month by bicycle.

Guidance as to the type of reimbursements that are allowable is provided in the IRS code. The  chart below provides an at-a-glance view of some examples of the kinds of purchases that will qualify for reimbursement, as well as those items that are considered ineligible expenses.