Transportation and Parking About

The following rates are effective July 1, 2023:

All charters include a certified University driver and are subject to the terms and agreements of collective bargaining with Teamsters Local Union 115, which govern the following rate structure.

  • Rental Period
    • Hourly Rate
    • Hourly Minimum
    • Mileage Rate*
  • Weekdays
    • Hourly Rate$122.65
    • Hourly Minimum4 hours
    • Mileage Rate*$2.18
  • Saturdays
    • Hourly Rate$136.25
    • Hourly Minimum4 hours
    • Mileage Rate*$2.18
  • Sundays
    • Hourly Rate$163.60
    • Hourly Minimum4 hours
    • Mileage Rate*$2.18
  • Holidays
    • Hourly Rate$163.60
    • Hourly Minimum4 hours
    • Mileage Rate*$2.18

* Add $2.06 per mile in addition to the hourly rate, calculated at the end of each trip. Additional costs incurred such as parking, tolls or permits will be charged at their prevailing rates.

 Policies

  • All charters have a four hour minimum charge.
  • Pricing begins 30 minutes prior to the designated pick-up time and concludes 30 minutes after the drop-off time, providing they are on Penn's Campus.
  • No EATING, DRINKING, or SMOKING is permitted on any University vehicle used for charter purposes without written prior approval.
  • All charters must be accompanied by a budget code for confirmation (object code 5340).

Policies

  • There is no EATING, DRINKING or SMOKING allowed on any University vehicle used for Charter Services without prior approval.
  • All charters have a four (4) hour minimum charge.
  • Pricing begins 30 minutes prior to the designated pick-up time and concludes 30 minutes after the drop-off time.
  • All charters must be accompanied by a budget code (object code 5340) for confirmation.

Cancellation Fees

  • Weekday cancellations with less than 24 hours notice are subject to a $140 cancellation fee. If cancellations are less than four hours before the scheduled pick-up time, the fee is $220.
  • Weekend cancellations with less than 24 hours notice are subject to a $240 cancellation fee. If cancellations are less than four hours before the scheduled pick-up time, the fee is $280.
  • Cancellations after charter start time will be charged at a four-hour rate (weekend or weekday) plus miles accrued.

Choose from among the following charter vehicles:

VIP Minibus

  • Number of Vehicles - 1
  • Passenger Capacity - 24
  • Amenities - Air Conditioning, Individual cloth seats, DVD/PA System, Luggage Compartment, Penn Branded
View Pricing
Parked bus

Flyer Transit Bus

  • Number of Vehicles - 4
  • Passenger Capacity - 40
  • Amenities - Air Conditioning, Wheelchair Accessible, Upholstered Transit Seats, DVD/PA System, Penn Branded
View Pricing

Gillig Transit Bus

  • Number of Vehicles - 4
  • Passenger Capacity - 37-40
  • Amenities - Air Conditioning, Wheelchair Accessible, Upholstered Transit Seats, DVD/PA System, Penn Branded
View Pricing
Parked bus

Van Hool Transit Bus

  • Number of Vehicles - 1
  • Passenger Capacity - 38
  • Amenities - Air Conditioning, Penn Branded Upholstered Transit Seats, Wheelchair Accessible, DVD/PA System
View Pricing

 

Travel the Penn way to your next University event, and reserve a charter with Penn Transit Services.  Able to accommodate large groups or small gatherings, buses and shuttles from Penn’s fleet are available to provide a unique transportation experience to University departments.  Each charter request is tailored to a group’s specific needs based on Penn Transit’s selection of fleet vehicles.  Group planners will enjoy  Penn Transit’s competitive rates and convenient billing through an internal process that uses the 26-digit budget code from the sponsoring department.  There’s no need for a purchase order or credit card payment.

For more information

Download our brochure

How to use Penn Transit Charter Services

Step 1.

Choose a Vehicle

Determine which of our charter bus vehicles is right for you.

View Vehicles
Step 2.

Check our Charter Bus Rates

All charters include a certified University driver.

View Pricing

Step 3.

Review our Cancellation Fees and Policies

Cancellations with less than 24 hours notice are subject to fees.

View Cancellation Fees and Policies
Step 4.

Reserve Your Vehicle

Complete the online charter bus service reservation form and we will contact you to confirm your requests.

Reservation Form

Note: When Penn Transit Services does not have resources available to accommodate a charter request, the request is outsourced to a qualified charter vendor. Penn Transit assesses the safety records of bus companies using a thorough, comprehensive review process and monitors the companies to ensure they continue to operate safely. Motor Carriers are only selected after Penn Transit reviews a comprehensive Motor Carrier Report by the U.S. Department of Transportation. Penn Transit monitors all approved bus carriers on a consistent basis to ensure performance continues to meet Penn’s strict standards.

 

Proposals for service will be provided with an emphasis on customer service and cost savings, which will include a nominal booking charge. A vendor may contact you to confirm or review your request details. The remainder of the booking and actual charter event will be managed and monitored by Penn Transit Services.

 

Penn’s Transit’s maintenance facility provides a wide range of maintenance and repair services.  The skilled technicians on premises have earned their certification from the National Institute of Automotive Service Excellence (ASE), and are available to work on University- owned or leased vehicles. Standard services available to Penn departments include tire repair, oil changes, tire rotation and replacement, alignment, body work, and state vehicle inspection.

When work is performed by Penn Transit mechanics, clients are assured of competitive pricing and superior service.  It is the only maintenance shop in West Philadelphia to have earned ASE’s Blue Seal of Excellence.  When you do business with Penn Transit, you receive:

  • Rates below industry standard, which translates into savings for Penn departments;
  • Convenient internal billing via the use of a 26-digit budget code, eliminating the need for a purchase order or credit card;
  • Monthly inspections along with a status report regarding vehicles condition and recommended repairs;
  • Vehicle pick-up and delivery from campus locations along with roadside service within the campus perimeter;
  • Access to loaner vehicles; and,
  • Rental vans if your department’s vehicle is being repaired or short-term solutions are necessary to support department programming.

For more information on how Penn Transit can help keep your vehicles running smoothly, send us an email.