The Penn Bike Commuter Expense Reimbursement Program offers bicycle commuting expenses to qualified faculty and staff for any out-of-pocket eligible expenses up to $240 annually. Unlike a flexible spending account, reimbursement comes directly from the University and is considered taxable income by the Internal Revenue Service.
Expense categories that the University will reimburse are bike purchases; maintenance, improvements, and bike accessories; parking and commercial storage costs; and safety gear. Purchases such as membership and program fees along with clothing and apparel are not considered allowable expenses.
Funding for this program is provided by the Division of Business Services as part of the University’s Climate Action Plan.
Follow the steps below to enroll in the program.
Confirm your eligibility. Participants must:
- Be full-time benefits-eligible faculty or staff;
- Commute by bicycle to and from Penn greater than 50% of the time in a qualified bike commuting month;
- Not participate in any of Penn’s other commuter transit or parking programs; and
- Register the bike with the Division of Public Safety
Download Eligibility Form
All program participants are required to complete the Eligibility Form.
Submit Your Claims
Claims from Tax Year 2018 may be submitted from January 1 until February 28, 2019. Concur, the University’s expense management system, will be leveraged to support the overall process. Bike commuters are encouraged to access Concur at any time throughout this tax year to upload their receipts of eligible expenses.
For more information, access the Program FAQs or contact firstname.lastname@example.org.
You may also sign up for an information session.
There are two information sessions scheduled this fall. One will be held on Wednesday, October 31, 2018 and another will be conducted on Monday, December 3, 2018. Advance registration is required.REGISTER FOR An INFO SESSION