Move-Out


Moving out on the heels of a late exam at the end of a busy semester can feel overwhelming. Planning ahead is a good way to successfully meet academic demands while organizing to move out of your residence.

Move-In and Move-Out dates for the 2015-2016 academic year can be found in the Occupancy Agreement and are listed below: 

  • College Houses - Wednesday, May 11, 2016, 5PM
  • Sansom Place West Undergraduates - Wednesday, May 11, 2016, 5PM
  • Seniors graduating on May 16 - Tuesday, May 17, 2016, Noon
  • Sansom Place West Graduates - Tuesday, May 31, 2016, Noon
  • Sansom Place East Graduates - Thursday, June 30, 2015, Noon


The most important thing to remember at Move-Out is to Check Out at Your Info Center!
You must entirely vacate your room, return your key and sign out at your Information Center by the Move-Out deadline.  All residents *must* officially check-out by returning their keys and signing out at the Information Center of their residence. By doing this, the resident verifies with the University that they no longer occupy the space to which they had been assigned.  The Information Center MUST be both the resident’s initial and final point of contact with campus housing. It is where your official Move-In and Move-Out time is recorded, keys are issued and returned and all transactions documented.

Click through the list below for additional reminders.  Residents can avoid additional rent charges and other unanticipated fines by following these steps.

  • Before You Go
    • Our "Before You Go" checklist outlines resident responsibilities to be met before leaving campus.  The list also provides practical information about storage options, donation and recycling options, mail, telephone and PennCard, as well as other service reminders.
    • To avoid damage and cleaning charges, review guidelines for returning your room to Move-In room condition as well as tips on how to avoid late Move-Out fees, what to do if you forgot to return your keys, or if you are interested in an extension.
  • Move-Out Extensions
    • Seniors graduating in May or August 2016, RAs and GAs and Sansom Place staff will automatically receive an extension.
    • The Undergrad Move-Out Deadline (per Residential Services Occupancy Agreement) for spring semester is May 11 at 5 pm.
    • Extensions past the May 11 date are provided only through University departments engaged in official university business between May 11 and May 17.
    • Earn a move-out extension by helping with Move Out or with PennMOVES. Application survey here for PennMoves; to apply for MoveOut Operations, click here.
    • For more information about Move-Out Extensions, click here.
  • Forwarding Mail and Parcels
      • To have mail forwarded, you must enter or update your Temporary Address in Penn InTouch.  Residential Services will use the Temporary Address you have registered in Penn InTouch to forward all mail.  However, if there is no Temporary Address listed, we will use your permanent address.  Mail is not forwarded to points outside of the U.S., per U.S. postal code.  If you are traveling over the summer or leaving the U.S., consider registering for our Summer Hold Program.
    • Storage and Shipping 
      • The University does not provide storage for resident belongings
      • Residential Services partners with SchoolStorage.com to offer moving and storage services for the summer and/or semesters abroad.  SchoolStorage.com has provided services at Penn for several years through Penn Student Agencies.  SchoolStorage.com is the ONLY company that has an agreement with Penn through PSA and Residential Services.
      • UPS "Pop up" package and shipping services will be available in Hamilton Village near the PennMOVES donation trailer from 10 am - 7 pm from May 4 - May 18, and in Hill near the package room from 10 am - 7 pm from May 4 - May 13. Don't forget the UPS store on Spruce Street under Stouffer College House.
    • PennMOVES and other options for a Sustainable Move Out
      • Donate gently used items you don't want to bring home to PennMOVES -- through the month of May, at donation locations across campus.  You'll benefit local community organizations at the same time. For more information about PennMOVES click here.
      • If you have utensils or dishes that you have "borrowed" from Penn Dining Cafes, please return them to the cafe. There will be no penalty.
      • If you have a green-to-go container, please return it to Hill, 1920s, English House.
      • Have lots of trash? Get trash bags at your Information Center at Move Out. Your room should be empty of trash and personal belongings when you check out.  Make sure trash bags are tightly closed before taking them to designated trash locations.  Do NOT leave trash in the hallways or stairwells - this creates a fire hazard, a tripping hazard and invites infestation. Place recyclables in the recycling collection areas, or donate to PennMOVES if appropriate.
      • Residents will be charged for removal of trash from rooms. Trash found in hallways that can be traced to individuals may also result in charges.
      • Please do not attempt to dispose of large items in trash chutes. Rugs, non-University furniture, cinder blocks, building materials, bricks, and other large or heavy items should be removed and NOT placed in trash chutes
      • The Quad and King's Court English House will have designated areas for large items. Consider donating these items to PennMOVES if they are usable.
      • Have a Microfridge? If you rented a Microfridge, make sure that that it is empty and clean prior to pickup.  Pickup information will be sent directly to residents via My Microfridge.
    • Carts
      • There are a limited number of moving carts available.  It's a good idea to have a hand truck or similar item to help transport your belongings. Lack of cart availability is NOT an acceptable reason for moving out after the deadline.  Plan ahead and give yourself enough time to move out.
      • Carts may only be borrowed for ONE HOUR.
      • Carts must be signed out at the location for the resident's own College House. Residents may not sign out a cart from a building other than their own. Carts are not loaned to fraternity or sorority residents.
      • Carts are not to be loaned to off-campus students or previous College House and Sansom Place residents.
      • To borrow a cart, the resident should go to the Information Center or Cart tent and provide his/her PennCard.
      • Charges will be assessed for late-returned or not returned carts.
    • Guest Access to Buildings for Family and Guests
      • All visitors -- service providers and family members -- must be signed in and accompanied by the resident host who arranged for their pass.  All visitors must present a photo ID and Penn temporary access card to enter the buildings.   Move-Out staff will also be issuing passes on site.
    • Parking
      • The following garages are available during Move-Out. For a map of parking locations click here.
        • Walnut 38 at 38th & Walnut 6AM - 12AM
        • Chestnut 34 at 34th & Chestnut 6AM - 11PM
    • Leave on Time
      • Residents who do not leave at the official end of the occupancy period must have authorization for Early Termination from the Assignments Office to move out. Without proper authorization, the resident will not be released from their Occupancy Agreement and will continue to be charged rent.
      • Residents must turn in room and other residential keys at their Information Center. Failure to return keys indicates that the resident is retaining occupancy of the room. A resident's occupancy ends *only* when keys are returned and check-out takes place at the Information Center.
      • Failure to check out by the scheduled move-out date will result in daily fines and additional rent charges. In addition, a minimum of $130 will be charged to cover the cost of changing the room lock.
      • The University is not responsible for belongings left in rooms or storage areas past the move-out date and time. Items not removed at move out will be removed and disposed of at the expense of the resident.
      • Residents may not return to stay in their room or apartment after they have checked out. Every apartment is checked within the day of check out. Unauthorized residents will face administrative action and additional charges. Belongings found in any room or apartment after check out may be confiscated and disposed of.
      • Failure to move out by the prescribed move out date will result prorated daily rent charges, move out fines, and possible eviction.
      • Move-Out times and dates are firm. They are communicated widely throughout the year and are agreed to at the signing of the Occupancy Agreement, and again at Move-In. Residential staff may employ aggressive measures, including lock changes, to ensure compliance if necessary.
    • Leave Your Room or Apartment Clean, Empty, and with Original Furnishings
      • The space should be left clean, broom swept, and all trash and recycling should be removed.
      • Don't forget any of your belongings!! Check *all* storage areas, drawers, closets, shelves, walls, backs of doors, etc to make sure that they are clear of all belongings and trash.
      • Refrigerators must be cleaned and defrosted and left turned to low with the door closed. Stoves and ovens must be cleaned. Rented appliances should be returned to vendors.
      • Residents should turn off all lights, heaters, and air conditioners.
      • Residents should not leave personal belongings, discarded items, or trash in adjacent hallways, even temporarily. Items should be removed to trash or recycling areas as appropriate. Items left in hallway can block egress in case of an emergency. Items found in hallways or public areas will be considered trash and removed.
      • When one roommate moves out while the other(s) remains, each is equally responsible for cleaning the room(s) so that it is in acceptable condition for new residents. Should residents fail to fulfill this obligation; cleaning service will be provided at the expense of each resident. Students are jointly and severally liable for all damage that is caused to the room(s) or any furniture/furnishings/fixtures therein. Students are liable for the cost of repairing damage to the room(s) and building in case of fire, smoke, etc, if caused in violation of the Occupancy Agreement.
      • Residential Services staff inspect every unit after Move Out for repair needs, to document damage, or missing furnishings. Residents will be charged for any aspect of room condition that requires repair, replacement or excessive cleaning.