Safety and Access
Access to Student Residences
Early Move-in and End of the Year Extensions
Emergency Procedures
Guest Passes and Guest Access
Public Safety
Sabbath Observers
Winter Break

Access to Student Residences

Each building has a card-reader-controlled access system that validates the PennCard holder before permitting entrance through a turnstile/portal. The card swipe must be accompanied by entering a PAC, a random 4-digit number. Residents are required to learn and use their PAC codes. This procedure must be followed every time the resident enters the building.

Should a resident lose or forget their PennCard, the security guard, Residential Services Manager, or Student Information Center Specialist will use an alternate method of verifying identity and granting access. This is a short-term solution. Residents who sign in through this method are subject to a $35 fine for each instance beyond their 10th sign-in each semester.

Special procedures are in place for those students who observe the Sabbath, please see your Information Center for details. Back to top

Early Move-In and End of the Year Extensions

Residential Services reserves the right to accommodate or deny requests to move in early or to remain in residence beyond the end of the occupancy periods. Off-term utilization of the facilities, including construction, University events, and conferences or other building use are all considerations in planning for arrivals and departures. No early arrivals are permitted for the spring semester; no extensions are available at the end of fall semester as most residences close between semesters. Accommodations may involve the movement of the resident to a temporary location. Information regarding the early arrival and extension processes will be provided through email and the Residential Services website ahead of Move-In and Move-Out. Back to top

Emergency Procedures

Residents should make themselves aware of the Emergency Procedures for their building and follow them. The basic fire evacuation procedures can be found on the back of the doors in all apartments and rooms. For additional emergency information, seek out the emergency bulletins located in elevators and common areas throughout the buildings or go to the Public Safety website.  Back to top

Guest Passes and Guest Access

All Guests to the residences must be signed-in with a photo ID and be accompanied at all times by a resident host who must carry a valid PennCard. Guests and visitors may not sign in other guests and may not be signed in more than three days in a row unless an exception is granted by the Sansom Place Manager, House Dean or a Director.

During regular occupancy periods, guest passes will be available for residents and guests. Residents can get these passes at the Info Center and may use them for a particular guest for up to three days. Both the guest and the host must have proper ID for the guest to gain access to the building through this pass. Also see “Guest Policy.” Back to top

Public Safety

In the event of a medical or safety emergency, Penn Police should be contacted at 215-573-3333.

For more information regarding Public Safety and for tips on safety and security, please visit www.publicsafety.upenn.edu. Back to top

Sabbath Observers

Special procedures are in place for those students who observe the Sabbath, please see your Residential Services Manager for details on these procedures. Back to top

Winter Break

During the special winter break, all residences close except Harnwell, Harrison and Rodin College House, and Sansom Place. Residents may not remain in closed buildings during this vacation period. Residents of closed buildings who wish to remain in the area during Winter Break must make alternative housing plans.

There are no move-out extensions at Winter Break, and there is no Early Move In at the start of the Spring Semester in January.

Open buildings will operate under low occupancy status during most breaks. Residents may be asked to physically present their photo ID to the security staff. Guests will need to be signed in individually, as no guest passes will be issued.  

Residents of Harnwell, Harrison, and Rodin who wish to stay in their College House over Winter Break are required to register with Residential Services. Information on how to register will be sent out in early December. Back to top