Walking & Biking Bike Commuter Expense Reimbursement Program

The new Bike Commuter Expense Reimbursement Program offers bicycle commuting expenses to qualified faculty and staff for any out of pocket eligible expenses up to $240 annually. Unlike a flexible spending account, reimbursement comes directly from the University and is not set aside from pre-tax pay by the individual program participant.

Expense categories that the University will reimburse are bike purchases; maintenance, improvements, and bike accessories; parking and commercial storage costs; and safety gear. Purchases such as membership and program fees along with clothing and apparel are not considered allowable expenses.

Funding for this program is provided by the Division of Business Services as part of the University’s Climate Action Plan.

Follow the steps below to enroll in the program.

Step 1.

Confirm your eligibility. Participants must:

  • Be full-time benefits-eligible faculty or staff;
  • Commute by bicycle to and from Penn greater than 50% of the time in a qualified bike commuting month;
  • Not participate in any of Penn’s other commuter transit or parking programs; and
  • Register the bike with the Division of Public Safety
Register Your Bike


Step 2.

Submit Your Claims

Claims from Tax Year 2017 may be submitted beginning January 1 until February 28, 2018.  Concur, the University’s expense management system, will be leveraged to support the overall process. Bike commuters are encouraged to access Concur at any time throughout this tax year to upload their receipts of eligible expenses.

DOWNLOAD SAMPLE ELIGIBILITY FORMDownload Expense Instructional Guide


Step 3.

For more information, sign up for an information session.

Bike Commuters wishing to participate in the program are strongly encouraged to attend an information session, especially if they are not familiar with Concur, the University's Expense Reimbursement System. Attendees will learn how to access Concur to submit expense reports. A representative from the Division of Public Safety will also be in attendance to help attendees register their bicycles. Please bring your Penn ID along with the make, model and a serial number of your bicycle to take advantage of this service.

Or contact, bikecommuter@upenn.edu