Tips To Make Move-In Easier



Tips to make Move-In easier

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  • Preparing for Move-In
    • First Year Students: Once you receive your room assignment in early June, you'll be asked to confirm the assignment. Once you confirm your assignment, you'll receive your assigned Move In date and time
    • Arrival instructions will be linked to your assigned time info. Maps to your building and remote parking will be available in mid July on Campus Express.
    • In mid July, new residents will be able to preregister move in guests for all-access passes to be used through the move in period. The passes can be picked up at Move-In.
    • Plan your travel – if you live locally, consider making more than one trip. Bring some of your things on your move in date and then return later with more.
    • If you’re coming from far away, consider shipping items to campus or purchasing them when you get here.
    • Visit Campus Express in late July for maps, directions, guest pass registration, and other Move-In essentials.
    • Scroll down to see "What to Bring/What to Leave Home". Coordinate with roommates on TVs, fridges, rugs. Save space by purchasing items at the Penn Bookstore when you get here.
    • Check your room diagrams and measurements on Campus Express. Find out about your house's room furnishings when deciding what to bring.
  • College House and Sansom Place 2016 - 2017 Contract Dates
    • Freshmen*, Transfer, and New International Students - Wednesday, August 24, and Thursday, August 25, 2016.
    • Sansom Place Graduate Students - Friday, August 27, 2016.
    • Upperclass Students in all College Houses and Sansom Place - Saturday, August 27, 2016.
    • *Freshmen will be assigned their Move-in date and time in early June for Wednesday, August 24 or Thursday, August 25, 2016.
    • International freshmen, exchange and transfer students have been provided an optional move in date of August 23. For a 1-night fee, these students will be able to move in to their Fall Assignment.
  • Dining at Penn
    • Penn Dining retail locations are available during Move-In.  New Student Orientation meals begin Thursday, August 25; regular meal plans begin Tuesday, August 30 (for Fall semester 2016).  Cash and credit can be used at all Penn Dining locations.
  • Keys and Check-In
    • You may check in and pick up keys at your building Information Center 24/7. On other than peak move in days and hours, Quad residents (Fisher Hassenfeld, Riepe and Ware College House) can check in at the Quad Information Center at the Quad's 37th Street entrance.
    • On peak move in days (Aug 21, 24, 25 and 27) check-in for large residential areas may be conducted from outdoor tents - look for check in and guest pass signage. Residents must present a photo ID to check in, and guests must produce a photo ID before their host can obtain guest passes.
    • Specific instructions for arriving, unloading and parking for all residences can be linked to from Campus Express
  • New Resident Access to the College House, Guest Access
    • Preregistration for guest passes will open in early July and close in early August. Check back for dates.
    • Your security is our most important concern!
    • If you are a new resident and do not yet have a PennCard, your access will be verified at the Information Center of your house. The staff will provide you with a temporary pass until you obtain a PennCard. New students can arrange for pre made PennCards through Campus Express; these would be ready and available for pick up during the move in period, locations,times and dates TBA.
    • A "Guest" is someone who is not an actual resident of a College House or Sansom Place, or does not possess a valid PennCard. A resident, including a new resident who has a photo ID or a new PennCard, can sign in guests at the Information Center using established guest procedures.
    • All guests, including family and friends, must present a valid form of photo ID to be signed in, and be accompanied by a building resident host. Minor aged (under 16) guests will be provided access if verified with the resident.
    • On full-service Move-In days of August 24 and 25, 2016, guests whose resident preregistered them will be provided an "all access pass". The guests can show this with a photo ID to gain entrance.
    • The "all-access pass" will work during full-service Move-In dates/times, and the guest will not need a resident escort. All other dates/times, the guest needs to be with student and be signed in.
    • In case you get separated from your guests, keep cell phones charged and with you so that you can reconnect. Please make sure that family members know your resident's room assignment and building.
  • What to Bring - the Essentials
    • Lamps
    • Surge protector power strips, not extension cords
    • Electric fan, for all houses
    • Poster putty for hanging pictures, posters, photos
    • Minifridge (no larger than 4.5 cubic feet) - or rent a combination mini fridge/microwave combination from www.mymicrofridge.com
    • Towels, washclothes, toiletries and cleaning supplies
    • Sheets (TWIN XL), mattress pad/topper/pillows. Twin XL sheets are 39 x 80 inches or 99 x 203 cm and are often sold widely through mid July to September.
    • Food storage containers
    • Take a look at our "Making Your Home at Penn" Checklist
    • Most of these items can be purchased at the Penn Bookstore or at other campus retail outlets
  • What to Leave Behind
    • Pets (except fish in a small tank)
    • Candles, incense, anything that burns or creates smoke
    • Multi-plug converters, lightweight extension cords
    • Prohibited appliances (listed on our website)
    • Halogen lamps, black lights
    • Air conditioners
    • Any heavy duty appliances/electrical equipment
    • Take a look at our "Making Your Home at Penn" Checklist
    • More information can be found in the Residential Handbook.
  • Packing Tips
    • Label boxes, bags, etc. with Name, Building, Room #
    • Pack in small boxes or containers: they're lighter, easier to carry and take up less space.
    • Use soft goods (towels, sheets) to cushion breakables
    • Don't use black trash bags, they can be mistaken for trash
    • Keep valuables with you, not in packed gear
    • Bring only what's needed until early Fall. Leave winter things behind...it stays warm in Philadelphia until mid-October.
  • More Tips
    • Ship non-essentials ahead of time. We accept them up to 5 calendar days ahead of time. Resident mailing addresses are provided on Campus Express
    • Order items online, ship to campus or local store
    • Purchase items here; there are plenty of options, and help with directions
    • Packing containers can double as room storage, luggage, underbed boxes, etc.
    • Store food items in tightly sealed containers
    • Charge your mobile phones
    • Keep valuables and essentials close at hand, e.g. laptop or tablet, cell phone, passes and documents, etc.
    • Follow staff directions to your unloading spot
  • Arriving At Your Building On Full-Service New Student Move-In Days, August 24 and 25, 2016
    • Specific instructions for driving up to your assigned residence will be posted in mid July.
    • Due to volume and physical aspects of each building, special traffic patterns are established, especially at the Quad and at Hill.
    • You'll be directed by Penn Move In staff as to where to unload as you approach your residence.
    • Plan to pull up, unload and move immediately to our remote free parking areas. Specific directions will be provided on site.
    • With so many families arriving within a short period of time, traffic congestion is hard to prevent.
    • The driver must stay with their car so that we can keep traffic moving freely.
    • The student resident will be directed to leave the car, go to check-in location to sign in, and get keys and access passes. During peak hours from August 16 - 26, daytime check in for most residential areas will be from a check in tent or table outside of their house. All other hours and days, check in will take place at the building Information Center.
    • Spruce Street from 34 - 38th St will be closed to all but Move In traffic on dates to be announced for Stouffer and Quad residents.
    • Spruce Street from 40 - 34th will be closed to all but Move In traffic similarly, on dates that have not been chosen. The date and time period of the closure will be posted in mid July.
    • New College House: unloading instructions will be posted in mid July
    • All other unloading will take place from city streets adjacent to residences.
  • Vehicle Access for Unloading
    • Unloading and Parking passes are provided on arrival to campus; they are not available on line.
    • Quad and Stouffer Unloading: Spruce Street will be closed for a time period to be determined for Fall 2016, to allow for Move In activity from 38th - 34th, from 8 am - 6 pm. Residents should enter the area from 38th St. All traffic will be directed in an eastbound direction.
    • Harrison, Mayer, Gregory, Harnwell, Rodin, DuBois: Unloading areas will be provided on perimeter streets to Hamilton Village.
    • New College House: unloading instructions will be posted in mid July.
    • All other residences will unload from city streets adjacent to residences.
  • Moving Carts
    • On August 24 and 25th, carts at the New College House, Quad, and Kings Court English House will be managed by Move-In staff to help make unloading go efficiently.
    • On other dates and times, a limited number of moving carts will be available for residents to borrow, either from an outside central location, or from the house Information Center.
    • We suggest that you bring a hand truck or similar item to assist you in moving your belongings. 
    • If you borrow a cart, please be respectful of the needs of other residents by returning it in a timely way. Charges may be assessed for carts returned late or not returned at all.