Graduate Student Move-In

Move-In Instructions

Tips to make Move-In Easier

Please check back for updates throughout the summer months.  Click on arrows below for full details.


  • Preparing for Move-In
    • Plan your travel
      • If you live locally, consider making more than one trip
      • If you are coming from far away, consider shipping items to campus or purchasing them when you get here
    • Visit Campus Express in late July for maps, directions, guest pass registration, and other Move-In essentials
    • Scroll down to see "What to Bring/Not to Bring"
    • Coordinate with roommates on TVs, fridges, rugs
    • Save space by purchasing items at the Penn Bookstore when you get here
    • Check your room diagrams and measurements on Campus Express
    • Find out about your house's room furnishings when deciding what to bring
  • Sansom Place Graduate Student Fall 2015 Move-In Date
  • Dining at Penn
    • Graduate meal plans are available
    • Please visit Penn Dining for more information about available meal plans and dining options
    • Dining halls and retail options are open during Move-In
    • Regular meal plans begin Wednesday, August 26 (for 2015-2016 Academic Year)
    • Cash and credit can also be used at all Penn Dining locations
  • Keys and Check-In
    • You may check in and pick up keys at your building Information Center 24 hours a day, 7 days a week
    • On peak move in days (Aug 21, 27, and 28) check-in may be conducted from outdoor tents - look for check-in and guest pass signage. Residents must present a valid, government-issued photo ID to check-in
  • New Resident and Guest Access to Sansom Place
    • Your security is our most important concern!
    • If you are a new resident and do not yet have a PennCard, your access will be verified at the Information Center of your building
    • The Information Center staff will provide you with a temporary pass until you obtain a PennCard
      • Law and Wharton MBA candidates should obtain their PennCards through the process communicated by their Student Affairs office
      • All other graduate students may obtain their PennCards from the PennCard Center
        • Important: A valid, government-issued photo I.D. will be required in order to pick up your PennCard
    • A resident, including a new resident who has a photo ID or a new PennCard, can sign in guests at the Information Center using established guest procedures
    • Guests are those who are not building residents, or do not possess a valid PennCard
    • All guests, including family and friends, must present a valid, government-issued photo I.D. to be signed in, and be accompanied by a building resident host
      • Minor aged (under 16) guests will be provided access if verified with the resident
    • In case you get separated from your guests, keep cell phones charged and with you so that you can reconnect
    • Please make sure that family members know your resident's room assignment and building.
  • What to Bring - the Essentials
    • Lamps
    • Surge protector power strips, not extension cords
    • Electric fan
    • Poster putty for hanging pictures, posters, photos
    • Minifridge (no larger than 4.5 cubic feet) - or rent from www.mymicrofridge.com
      • Please note that the Single Apartment (1BR/LR/Kit) and Double Apartment (2BR/Kit) are already equipped with a refrigerator
    • Towels, wash clothes, toiletries and cleaning supplies
    • Sheets (Twin XL), mattress pad/topper/pillows
    • Food storage containers
    • Take a look at our "Making Your Home At Penn" Checklist
    • Most of these items can be purchased at the Penn Bookstore
  • What NOT to Bring
    • Pets (except fish in a small tank)
    • Candles, incense, anything that burns or creates smoke
    • Multi-plug converters, lightweight extension cords
    • Prohibited appliances (A complete list can be found in Section 3 of the Residential Handbook)
      • Halogen lamps
      • Black lights
      • Air conditioners
      • Any heavy duty appliances/electrical equipment
    • Take a look at our "Making Your Home At Penn" Checklist
  • Packing Hints
    • Label boxes, bags, etc. with Name, Building, Room #
    • Pack in small boxes or containers: they're lighter, easier to carry and take up less space
    • Use soft goods (towels, sheets) to cushion breakables
    • Don't use black trash bags, they can be mistaken for trash
    • Keep valuables with you, not in packed gear
    • Bring only what's needed until early Fall. Leave winter things behind...it stays warm in Philadelphia until mid-October!
  • More Tips
    • Ship non-essentials ahead of time
      • We accept packages up to 7 calendar days ahead of time
      • Resident mailing addresses are provided on Campus Express
    • Order items online, ship to campus or local store
    • Purchase items here; there are plenty of options, and help with directions
    • Packing containers can double as room storage, luggage, under bed boxes, etc.
    • Store food items in tightly sealed containers
    • Charge your mobile phones
    • Keep valuables and essentials close at hand, e.g. laptop or table, cell phone, passes and documents, etc.
  • Arriving At Your Building Prior to August 27, 2016
    • The Sansom East aInformation Center is open 24 hours per day, 7 days per week
    • Bring a valid, government-issued photo I.D. with you when you arrive to check-in
    • All guests must have a photo ID to enter the building
    • There will be a limited number of moving carts available for residents to borrow at the Information Center
    • If you borrow a cart, please be respectful of the needs of other residents by returning it in a timely way
      • Charges will be assessed for carts returned late or not returned at all
  • Arriving At Your Building on Full-Service Move-In Days, August 27 and 28, 2016
    • There will be posted unloading zones on the streets surrounding Sansom East and Sansom West
    • Be sure to secure the proper unloading pass and display it prominently on the dashboard of your vehicle
    • Plan to pull up, unload and move immediately to our remote free parking areas, specific instructions will be provided on site
    • The driver must stay with car so that we can keep traffic moving freely
    • The student resident will be directed to leave the car, go to check-in location to sign-in, and get keys and access passes
      • During peak hours from August 21- 28, daytime check-in may be from a check-in tent or table outside of their building
      • All other hours and days, check in will take place at the building’s Information Center
  • Moving Carts
    • A limited number of moving carts will be available for residents to borrow, either from an outside central location, or from the house Information Center
    • We suggest that you bring a hand truck or similar item to assist you in moving your belongings
    • If you borrow a cart, please be respectful of the needs of other residents by returning it in a timely way
    • Charges may be assessed for carts returned late or not returned at all