Supplier Code of Conduct |
Compliance with Laws, Regulations and Published Standards Occupational Health and Safety Practices Export Sanctions and Terrorism Activities
The University of Pennsylvania is committed to conducting procurement in an ethical, legal and socially responsible manner. The University expects its suppliers to share this commitment and, therefore, has established this Supplier Code of Conduct. All University suppliers must meet the following minimum requirements in order to do business with the University Compliance with Laws, Regulations and Published StandardsAll suppliers to the University of Pennsylvania must comply with all applicable laws, codes or regulations of the countries, states and localities in which they operate. This includes, but is not limited to, laws and regulations relating to environmental, occupational health and safety, and labor practices. In addition, University suppliers must require their suppliers (including temporary labor agencies) to do the same. Environmental PracticesAll suppliers to the University of Pennsylvania shall comply with all environmental laws and regulations applicable to their operations worldwide. Such compliance shall include, among other things, the following items:
Occupational Health and Safety PracticesAll suppliers to the University of Pennsylvania are expected to provide their employees with a safe and healthy working environment in order to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of the supplier. Suppliers shall, among other things, provide:
Labor PracticesAll suppliers to the University of Pennsylvania are expected to adopt sound labor practices and treat their workers fairly in accordance with local laws and regulations. In addition, suppliers must comply with the following standards:
Ethical Business PracticesAll suppliers to the University of Pennsylvania are expected to conduct their businesses in accordance with the highest standards of ethical behavior and in accordance with applicable laws and regulations. Suppliers are expected to conform to these requirements in each of the following areas:
Export Sanctions and Terrorism ActivitiesAll suppliers to the University of Pennsylvania must abide by all economic sanctions or trade embargoes that the United States has adopted, whether they apply to foreign countries, political organizations or particular foreign individuals and entities. Suppliers should not directly or indirectly engage in or support any terrorist activity. Neither suppliers nor any of their affiliates, nor any officer or director of the supplier or any of its affiliates, should be included on any lists of terrorists or terrorist organizations compiled by the United States government or any other national or international body, including but not limited to: (i) the U.S. Treasury Department's Specially Designated Nationals List, (ii) the U.S. State Department's Terrorist Exclusion List, (iii) the United Nations List Pursuant to Security Council Resolution 1390 (2002) and Paragraphs 4(B) or Resolution 1267(1999) and 8(C) of Resolution 1333 (2000), and (iv) the European Union List Implementing Article (2)(3) of Regulation (EC) No. 2580/2001 on Specific Restrictive Measures Directed Against Certain Persons and Entities with a View to Combating Terrorism. Unauthorized SolicitationsAll suppliers to the University of Pennsylvania must comply with all guidelines issued by the University relating to access to University facilities, offices and departments, and employees. No Supplier shall use the University's computer system, including its electronic mail system and internet site, for the purpose of sending unsolicited electronic mail messages to the University community. Suppliers must receive prior authorization from the University to hold on-campus trade shows, exhibits, or product demonstrations. Procurement Services, in concert with Penn's Schools and Centers, reserves the right to prohibit solicitation at its own discretion. Monitoring and ComplianceAll suppliers to the University of Pennsylvania shall conduct audits and inspections to ensure compliance with this Supplier Code of Conduct and applicable legal requirements. If a supplier identifies areas of non-compliance, the supplier agrees to notify the Procurement Services Department as to its plans to remedy any such non-compliance. The University or its representatives may engage in monitoring activities to confirm Supplier's compliance to this Supplier Code of Conduct, including on-site inspections of facilities, use of questionnaires, review of publicly available information, or other measures necessary to assess supplier's performance. Any University supplier or University employee that becomes aware of violations of this policy is obligated to notify the Procurement Services Department. Based on the assessment of information made available to the University and in accordance with the terms of its contracts, the University of Pennsylvania reserves the right (in addition to all other legal and contractual rights) to disqualify any potential supplier or terminate any relationship with any current supplier found to be in violation of this Supplier Code of Conduct without liability to the University.
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