Doing Business with Penn Become a Penn Supplier
Becoming a Penn Supplier

Purchasing Services strives to ensure a diverse supplier base that is responsive, responsible, and qualified to meet the business requirements of the institution. In order to conduct business with the University of Pennsylvania, and to be listed as a supplier in Penn’s BEN Buys Purchasing System supplier database, suppliers must be registered with Purchasing Services.

The Enablement Process

In order to leverage its supplier base, a supplier will only be added to our purchasing system supplier database by Purchasing Services if there is a specific requirement by a faculty or staff member that cannot be fulfilled by an existing supplier or as a direct result of a meeting with one of our commodity sourcing managers.
Purchasing Services reserves the right to reject a supplier's request for approved supplier status at its sole discretion if the commodity is already available from a University contract or Penn Marketplace supplier, or if the addition of another supplier in a particular commodity area is deemed not to be in the best interest of the University.

Supplier Requirements

Penn faculty and staff must submit an online request to add a new supplier to the BEN Buys approved supplier database. Only upon receipt of an approved request to add a new supplier from a faculty or staff member will Purchasing Services issue a supplier information packet to a prospective supplier. Unsolicited requests received directly from an external supplier will not be processed by Purchasing Services.

Upon receipt of the supplier questionnaire and related request for information, the supplier must submit the following directly to Purchasing Services:

  • A completed University of Pennsylvania Supplier Questionnaire Form
  • A completed W-9 Form
  • Current copy of certification by the US Small Business Administration if business is certified as small, disadvantaged, or woman-owned, or self certification
  • Any information that best illustrates your particular product or service.

It is important that each prospective supplier review the information in this “Doing Business with Penn” web site and, in particular, our PO Terms & Conditions as your signed Supplier Questionnaire will be considered as acceptance of our purchase order terms and conditions. Since our purchase orders are transmitted electronically to suppliers, the Purchase Order Terms & Conditions will not be included on each purchase order issued by the University. All supplier registration forms must be sent directly to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


The Supplier Questionnaire will be reviewed by a commodity Sourcing Manager, and if approved, your company will be added to the BEN Buys Purchasing System approved supplier database. Once approved, suppliers are added to our supplier database. All approved suppliers are required to abide by Penn’s Supplier Code of Conduct.