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Procure-to-Pay (P2P) Process Improvement

The Procure-to-Pay (P2P) Enhancement Project, a collaborative initiative between Purchasing Services and the Office of the Comptroller, is intended to build upon the success of the past decade and further enhance the campus-wide process of buying and payment for requirements from external suppliers.

The P2P project team has identified five specific business objectives for this project:

  • Staff Training - Enhance end user training to improve the quality of purchasing data entered into the purchasing system resulting in a reduction of process exceptions and administrative rework in the Schools and Centers and central services offices.
  • Process Improvements - Further streamline the business process and achieve greater compliance with requisitioning requirements, supplier invoice payment responsibilities, and utilization of preferred contract suppliers.
  • Supplier Payment - Ensure payment of supplier invoices according to agreed upon buyer/seller terms and conditions in order to better leverage prompt pay discount opportunities.
  • Cost Containment - Identify new institution-wide and School and Center specific contracting and cost containment opportunities.
  • Technology Enhancements - Investigate new electronic invoicing and payment technologies that will lead to additional opportunities in the future.

P2P Champions

The P2P Champions committee was formed to work collaboratively with Purchasing Services and the Office of the Comptroller to communicate issues and findings, lead efforts in the Schools and Center, accomplish broad P2P business objectives, and use measurement reports to identify and eliminate process exceptions.

Date Presentation
FY2015 October P2P Champions Meeting Presentation


P2P Project Progress Reports

Beginning in FY2009, monthly P2P Process Exception reports will be issued to all BEN Buys system users. Monthly "Status Report & Goals" and "Exception Summary" documents will continue to be posted below.

Please submit all procure-to-pay project related questions and concerns to the This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

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