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PDA Form Commodity Matrix

Payments in certain categories may make doing business by purchase order (PO) unfeasible. The following categories (by object code) are those in which payment may be authorized through a Procurement Disbursement Authorization (PDA) form.  It is still advised that a PO be considered wherever possible among these categories.

Product or Service Budget Object Code Object Code Name and Description
Honorarium: Individuals 5314 Honorarium. Payment intended to confer distinction or to symbolize respect, esteem or admiration for the recipient. Refer to Financial Policy #2319.2. NOTE: An honorarium is an unallowable charge against
a federal research contract or grant
Limited Engagement
5313

A Limited Engagement is a service provided by an individual who performs a one-time service, or one time per calendar year for the following service types only:

  • Academic guest speaker, artist, presenter or special lecturer
  • Distinguished guest speakers at University functions
Refer to Financial Policy #2319
Postage 5269 External: postage
Royalty - Individual 4919 Royalty – External Distributions
Telephone Services 5260 External telecommunications costs. Payments to outside carriers for telecommunications services (e.g., Verizon, MCI, AT&T, Sprint)
Utilities: Electric 5410 Electric, Chilled Water -Electricity invoice as paid to external provider.Raw costs for electricity and the electricity used to generate chilled water paid to external service providers such as PECO, and Community Energy.
Utilities: Gas 5413 Gas - Natural gas invoice as paid to external provider. Raw costs of natural gas paid to external service providers, such as Philadelphia Gas Works (PGW) and PECO
Utilities: Telephone 5260 External telecommunications costs. Payments to outside carriers for telecommunications services (e.g., Verizon, MCI, AT&T, Sprint) Payment for cell phone usage should be charged on the Purchsing Card.
Utilities: Water 5412 Water & Sewer - Domestic water invoice as paid to external provider. Raw costs for water and sewer paid to external service providers such as Water Revenue Bureau & Aqua PA.

For Complete PDA Form Processing Guidelines CLICK HERE.