Penn Purchasing Logo Image with Penn Shield
Making Purchases Marketplace Enhancements
Penn Marketplace Enhancements

Penn has launched a campus-wide effort to provide the University and its supplier community with an enhanced Penn Marketplace. By introducing this expanded web-based solution, one that will bring direct benefit to the Schools and Centers, this solution will improve administrative efficiencies related to supplier onboarding, supplier self-service, electronic PO invoicing, and the Non PO Payment Request (current PDA process). The impetus for implementing this technology and the marketplace enhancements was driven by feedback received from the field and Penn’s Procure-to-Pay (P2P) Champions regarding ways to improve Penn’s P2P processes.

The high-level objectives of this technology for Penn’s end users and its suppliers include:

  • Providing greater visibility into the status of onboarding, invoicing, and payment transactions for end users and suppliers;
  • Improving efficiencies through automation and supplier self-service; and,
  • Enhancing Penn’s controls through improved, electronic procure-to-pay workflows

Penn Marketplace Enhancements Important Dates:

  • Wednesday, March 28 – Web-based training launched for Preparers and Approvers on Knowledge Link
  • Friday, April 6 – Q&A Sessions begin and continue through the next four weeks
  • Sunday, April 8 – Multiple ship-to functionality on a single purchase order is removed in BEN
  • Wednesday, April 11 (5 p.m.) – No new suppliers may be submitted on paper PDA forms to Accounts Payable nor be added into BEN
    • All supplier onboarding will commence on Monday, April 16 in Penn Marketplace
  • Friday, April 13
    • (3:00 p.m.) All “in-process” Purchase Orders should be approved to avoid rejection from Purchasing Services
    • (5:00 p.m.) BEN Financials will be unavailable until Go-Live on Monday 4/16 at 8 a.m.
    • (5:00 p.m.) Preparers and Approvers should complete web-based training
  • Monday, April 16
    • (8:00 a.m.) Go-Live - all functionality is available including Supplier Onboarding, PO Invoicing, and Non-PO Payment Requests
    • (8:00 a.m.) BEN Financials will be available
    • First wave of existing suppliers can be invited by Purchasing Services to register on Penn Marketplace
  • Monday, April 23 – Historical paid invoices and invoice statuses become available to registered suppliers in the portal

 

All Penn Marketplace Enhancements Project-related questions can be directed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .