Permit Mail

Obtaining a Permit

Penn Mail Service maintains a permit for the use of nonprofit organizations directly affiliated with Penn. Departments may not authorize the use of the University's mailing permits nor make deposits into the permit accounts. All requests must contain the following information:

  • Department initiating the mailing
  • Expected date of mailing
  • Approximate number of pieces
  • Description of the mailing
  • The firm handling the job
  • A department budget code
  • A contact name and phone number within the department

Please click here for the Permit Mail form.

Permit Uses

The Penn permit may be used for Non-Profit or First Class Presorted Mail.

  • First Class Mail: No minimum for stamped or metered mail. Indicia should not be used for First Class mailings less than 500 pieces. If indicia is used for quantities under 500, client is responsible for filling out a 3600 Postage Statement. Will deliver in-home in approximately 3 business days. For lowest postage rate, letters should not weigh more than 1 ounce; Flats should not weigh more than 13 ounces.

  • First Class Pre-Sorted Mail: Minimum of 500 pieces required. Postage method: Indicia. Will deliver in-home as quickly as normal First Class Mail – approximately 3 business days-but must be pre-sorted and Cass-DPV or CASS Certified, as well as NCOA verified in order to receive postage discounts. For lowest postage rate, letters should not weigh more than 1 ounce; Flats should not weigh more than 13 ounces. Nonprofit mailers do not receive any additional discounts over other mailers when using presorted First Class.

  • Non-Profit Mail: Minimum of 200 pieces required. Postage method: Indicia. Will deliver in-home in 3-15 business days; must be pre-sorted and Cass-DPV or CASS Certified, as well as NCOA verified in order to receive postage discounts. For lowest postage rate, letters should not weigh more than 3.3 ounces; Flats should not weigh more than 16 ounces.