Commuter FAQs Bike Commuter Expense Reimbursement Program

Guidance as to the type of reimbursements that are allowable is provided in the IRS code. The  chart below provides an at-a-glance view of some examples of the kinds of purchases that will qualify for reimbursement, as well as those items that are considered ineligible expenses. 

 

 

Expense Type

 

Eligible Expenses

 

Ineligible Expenses

 

Bicycle Purchase

New or used bikes purchased from a store or private property.

 

 

 

Maintenance, Improvements, and Bike Accessories 

Purchasing bicycle parts and/or service used to maintain or improve a bicycle. 

Bike mounted accessories such as luggage racks and locks. 

 

Parking and Commercial Storage

Bike parking fees at commercial property.

Costs associated with storing a bike from one day to a year at a commercial storage unit.

Car Mounted Bike Racks.

Personal storage areas such as residences and garages.

Safety Gear

Helmets, lights, bells and reflective items.

Reflective clothing and apparel.

 

 

Membership and Fees

 

 

Bike rental or bike share programs (i.e. – Indego)

Gym or fitness center programs.

Locker rentals.

 

Clothing/Apparel 

 

Sunglasses, bike shoes, non-reflective clothing, etc.

 

As with many programs such as this one, Penn reserves the right to interpret compliance within its established guidelines.  False claims will result in the expense not being reimbursable and the employee will be responsible for repayment to the University.  Acceptable receipts must accompany all expenses submitted on an expense report.  Penn’s voluntary bike commuter participation program is subject to change at any time.