Winter Break Information

Winter Break 2016 - 2017

The Fall Occupancy period ends at noon, Friday, December 23, 2016.

Winter Break closings and openings are listed below.

Spring occupancy begins at 9AM, Saturday, January 7, 2017.

Click on arrows below for full details on Winter Break building status: 
  • Closed Buildings
    The College Houses listed below close at 12 noon on Friday, December 23.  Residents in these buildings MUST vacate their rooms and buildings by 12 noon on Friday, December 23.  Front doors and/or gates will be locked at that time.
    • Gregory College House (Class of 1925 and Van Pelt)
    • New College House
    • Kings Court English House
    • Stouffer College House (Mayer and Stouffer)
    • Quadrangle (Fisher Hassenfeld, Riepe and Ware)
    • W.E.B. Du Bois College House
    • The *only* occupants permitted in a closed building are faculty, live-in staff, and Graduate Associates.  Residents with afternoon travel arrangements may wait in the high rise lobbies in Hamilton Village or Sansom Place, or in any other open area on campus.  Residents not vacating a closed College House by the closing time will be escorted out of the building.
    • These buildings will reopen for Spring semester on Saturday January 7 at 9 am.
  • Open Buildings
    The following College Houses will remain open during Winter Break:
    • Harnwell College House
    • Harrison College House
    • Rodin College House
    • Sansom Place East
    • The College House at Sansom Place West
    • Residents of HARNWELL, HARRISON, RODIN, SANSOM PLACE EAAST, and THE COLLEGE HOUSE AT SANSOM PLACE WEST who wish to stay in their rooms over Winter Break will need to register through the Winter Break registration website. Instructions will be sent to residents via house email.

Fall Semester Move-Out, Spring Semester Move-In and Room Change

  • Fall Semester Move-Out
    Rooms/apartments with vacancies will be inspected by Residential Services staff between the close of the Fall Semester and beginning of the Spring Semester.  
    • Problems will be reported to the House Deans or Sansom Place staff.
  • If there is a vacancy in your room or apartment after the Fall Semester
    Be sure to prepare for new roommates. New residents can move in at 9am, Saturday, January 7, 2017.
  • If you are moving out:
    • If you are changing rooms or moving out, please note that the Terms and Conditions state that you are to return the room to the condition in which it was received. Housekeeping will not clean partially vacated rooms.
    • Where possible and under the advisement of the Residential Services Manager, residents who are room changing may opt to move to their new assignment. Residents who are room changing can expect their RSM to contact them regarding their move date and time.
    • Sansom Place East residents must move-out by Saturday, December 31, 2016 at 12 noon.
    • Follow procedures outlined in your communications from the Residential Services Assignments office.
  • To officially move-out, you must:
    • Turn in all keys or key cards at your Information Center and check out with the Information Center staff. This constitutes your official check out.
    • Update forwarding mail address information in Penn In Touch, using the "Temporary Address" field.
    • Leave your room clean and with all original furnishings.  Be sure to clean your space behind you to be considerate of new residents arriving to your space in January.
  • Move-In, January, 2017:
    New residents will be able to move into and/or return to their new assignments on Saturday, January 7, 2017 at 9am.  If you are a returning student and room changing, your options are: 
    • Take everything home with you for break, bringing it back when you return.
    • Arrange for private storage off campus.
    • Ask your roommate to store your belongings on his/her side of the room. Keep in mind this is their option, not a requirement. You still need to turn in your keys, and look to your Fall roommate to give you access in January to retrieve your items. Residential Services and/or College Houses and Academic Services will not provide access to a non-registered resident.
    • With permission of a friend, store your items in their room, in their space ONLY. You will need to depend on that person to provide you access, as we are unable to allow access to anyone other than staff or the resident of the room. Make sure you know the date that person is returning to campus.
    • Consult with the Residential Services manager of your residence to explore other options.


OPEN BUILDING OPERATIONS DURING WINTER BREAK

GUEST ACCESS

  • Access to open buildings is restricted to building residents and their guests only.
  • Anyone who is not a resident of the building, or does not have a valid PennCard, including a family member, is considered a guest. Residents will be able to sign in guests at the Information Center, following established guest access procedures.
  • Guests must have a valid form of photo ID to be signed in and must be accompanied by a building resident host at all times. They should expect to present their ID for sign in and for physical verification upon each entry
  • For the Sabbath observant, a Shabbat Security List is generated by The Orthodox Community at Penn to permit observant Jewish students special access to the residences on Shabbat without carrying their ID cards.
  • Residents are responsible for their guests at all times!
  • Guest passes will NOT be issued or accepted for access into open buildings during the Winter Break period.

WHEN YOU LEAVE CAMPUS - CLOSED OR OPEN BUILDINGS

**KEEP OUT the COLD -  AVOID DAMAGE CAUSED BY FROZEN PIPES**

  • CLOSE YOUR WINDOWS WHEN YOU LEAVE to keep out cold air, rain and wind. Failure to do this may result in fines of at least $50.
  • Leave heat settings on low to minimize risk of frozen pipes.
  • Leave interior doors open to let air circulate inside.
  • Store items OFF the floor of your room (i.e., on the bed or desk) to avoid damage in the event of a flood.
  • Make sure that lounge and common bathroom windows are closed and locked at all times.
  • Seal food items in containers to avoid drawing pests. Clean up crumbs after that last study break.
  • POWER DOWN! Unplug appliances: i.e. lamps, clocks, fans, computers, appliances except refrigerators.
  • Unplug, remove or throw away holiday decorations.
  • Take a moment to read the University's Bed Bug Fact Sheet at http://cms.business-services.upenn.edu/residential-services/services-a-support/maintenance-a-housekeeping/pest-control.html.
  • Lock the entrance doors to rooms and apartments when you leave.

IF YOU'RE LEAVING CAMPUS (ALL BUILDINGS)

  • Lock your apartment or room door whenever you leave. Make sure that windows are closed and locked and that shades, drapes, and blinds are closed.
  • Let those close to you including your friends, family and roommates know where you are going and when you will be back.
  • Make sure that valuables and electronics are stored in a safe and secure location.
  • If you have a bike on campus, think about storing it in your room, or use a "U-Lock" to secure it to a bike rack in a populated area.

IF YOU REMAIN ON CAMPUS (OPEN BUILDINGS)

  • Keep your room or apartment door locked at all times, even if just going down the hall.
  • Do NOT hand off your PennCard to allow entrance to a friend or guest.
  • PennCards are non-transferable. PennCards being used by anyone other than the owner will be confiscated. Confiscated PennCards may be picked up at the PennCard Center, located in the Penn Bookstore. The PennCard Center will close for Winter Break and will reopen on January 3, 2017.
  • Never, under any circumstances, sign a stranger into your building.
  • ALWAYS be vigilant of your belongings. Don’t leave bags, laptops, iPods, cameras or other personal items unattended on campus or off. They may not be there when you return.
  • Call Public Safety at 215-573-3333 for any concern of a safety or security nature.
  • REGISTER FOR PENN GUARDIAN at http://www.publicsafety.upenn.edu/getpennguardian/

When traveling on campus, use Penn Public  Safety Resources:

  • Don’t walk alone. Call 215-898-WALK, 511 from a campus phone, or ask any Public Safety Officer on patrol or inside a building. Walking escorts are available 24 hours a day.
  • Be aware of building and blue-light phones located on and off Penn's campus.
  • Make sure you have Public Safety - 215-573-3333 – in your phone contacts, and call them for any concern of a safety or security nature.
  • REGISTER FOR PENN GUARDIAN at http://www.publicsafety.upenn.edu/getpennguardian/


For information on Mail and Parcel Services during Winter Break, visit Mail Services.