Winter Break Information for Graduate Students

Sansom East remains open over winter break. Whether you are traveling away from campus over winter break or staying on campus during winter break, please review the tips below.

  • If There Is a Vacancy in Your Room or Apartment
    • Be sure to prepare for new roommates. New residents can move in at 9am, Saturday, January 12, 2019.
    • Rooms/apartments with vacancies will be inspected by Residential Services staff between the close of the fall semester and beginning of the spring semester.
    • Problems will be reported to Sansom Place staff.
  • If You Are Leaving Campus for Break
    • CLOSE YOUR WINDOWS WHEN YOU LEAVE to keep out cold air, rain, and wind. Failure to do this may result in fines of at least $50.
    • Make sure that bathroom and common space windows are closed and locked too and that curtains are closed.
    • Leave heat settings on low to minimize risk of frozen pipes.
    • Leave interior doors open to let air circulate inside.
    • Store items OFF the floor of your room (i.e., on the bed or desk) to avoid damage in the event of a flood.
    • Seal food items in containers to avoid drawing pests. Clean up crumbs after that last study break.
    • POWER DOWN! Unplug appliances: lamps, clocks, fans, computers, any appliances except refrigerators.
    • Unplug, remove or throw away holiday decorations.
    • Take a moment to read the University's Bed Bug Fact Sheet.
    • Lock your apartment or room door whenever you leave.
    • Let those close to you including your friends, family, and roommates know where you are going and when you will be back.
    • Make sure that valuables and electronics are stored in a safe and secure location.
    • If you have a bike on campus, think about storing it in your room, or use a "U-Lock" to secure it to a bike rack in a populated area.
  • If You Remain on Campus for Break
    • Sansom East residents who wish to stay in their rooms over winter break will need to register through the winter break registration website. Instructions will be sent to residents via email.
    • Keep your door locked at all times, even if you're just going down the hall.
    • Do NOT hand off your PennCard to allow entrance to a friend or guest.
    • PennCards are nontransferable. PennCards being used by anyone other than the owner will be confiscated. Confiscated PennCards may be picked up at the PennCard Center, located in the Penn Bookstore. The PennCard Center will close for winter break and will reopen on January 2.
    • Never, under any circumstances, sign a stranger into your building.
    • ALWAYS be vigilant of your belongings. Don’t leave bags, laptops, iPods, cameras, or other personal items unattended on campus or off. They may not be there when you return.
    • Call Public Safety at 215-573-3333 for any concern of a safety or security nature.
    • Register for Penn Guardian at https://www.publicsafety.upenn.edu/safety-initiatives/pennguardian/
  • When Traveling on Campus
    • Don’t walk alone. Call 215-898-WALK, call 511 from a campus phone, or ask any Public Safety Officer on patrol or inside a building. Walking escorts are available 24 hours a day.
    • Be aware of building and blue-light phones located on and off Penn's campus.
    • Make sure you have Public Safety - 215-573-3333 – in your phone contacts, and call them for any concern of a safety or security nature.
    • Register for Penn Guardian at https://www.publicsafety.upenn.edu/safety-initiatives/pennguardian/

For information on mail and package services during winter break, visit Mail Services.