Faculty
WARNING TO ADMINISTRATORS: DO NOT CUT-AND-PASTE ON THIS PAGE!

All faculty are eligible to have a PennCard.

There is no charge for your initial PennCard for new standing faculty; there is a $30 fee for all others.

Please select one of the categories in the drop-down menu to view information on how you can obtain a PennCard.



Standing Faculty

Standing faculty who are currently being paid through the University of Pennsylvania payroll system are eligible to have a PennCard. Please use the following procedure to obtain your faculty PennCard:

  • Make sure your Hiring Officer or Payroll Administrator has entered you complete payroll record into the Payroll/Personnel System (Personal Data, Job Data, and Payroll Distribution Information) at least one University business day prior to coming to the PennCard Center.
  • Bring a valid, government issued photo I.D. to the PennCard Center.
  • You will then be issued a PennCard good for 5 years.
  • There is no charge for your initial PennCard.

 

Standing Faculty-Clinician-Educators

Clinician-Educators at the University of Pennsylvania are eligible to have a faculty PennCard. Please use the following procedure to obtain your Faculty PennCard:

  • Make sure your Hiring Officer or Payroll Administrator has entered your complete payroll record into the Payroll/Personnel System (Personal Data, Job Data, and Payroll Distribution Information) at least one University business day prior to coming to the PennCard Center.
  • Bring a valid, government issued photo I.D. to the PennCard Center.
  • You will then be issued a PennCard good for 5 years.
  • There is no charge for your initial PennCard.

 

Non-Standing Faculty Paid through the University Payroll System

Non-standing faculty who are currently being paid through the University of Pennsylvania payroll system are eligible to have a PennCard. Please use the following procedure to obtain your Faculty PennCard:

  • Bring your letter of appointment (which should include the dates of your appointment), a completed PennCard request form and a valid, government issued photo I.D. to the PennCard Center.
  • You will be issued a PennCard for the length of your appointment - not to exceed two years.
  • There is a $25 fee ($30 as of Aug. 1, 2014) for the card and this charge may be paid by the cardholder by cash, check, Visa or Mastercard. (The PennCard Center can also bill the cardholder's department as long as the proper 26-digit budget code is entered on the PennCard Request Form.

 

Non-Standing Faculty Not Paid through the University Payroll System

Non-standing faculty who are not being paid through the University of Pennsylvania payroll system are eligible to have a PennCard. Please use the following procedure to obtain your Faculty PennCard:

  • Bring your letter of appointment (which should include the dates of your appointment), a completed PennCard request form and a valid, government issued photo I.D. to the PennCard Center.
  • You will then be issued a PennCard for the length of your appointment (not to exceed 2 years).
  • There is a $25 ($30 as of Aug. 1, 2014) fee for the card and this charge may be paid by the cardholder by cash or check or the PennCard Center will bill the cardholder's department as long as the proper 26-digit budget code is entered on the PennCard Request Form.

 

Post Doctoral Fellows/Researchers

Post Doctoral Fellows/Researchers at the University of Pennsylvania are considered Academic Support staff and as such are eligible to have a Faculty PennCard with the designation of Post Doc Fellow/Researcher. Please use the following procedure to obtain your Faculty Post Doc PennCard:

  • Bring a valid, government issued photo I.D. to the PennCard Center.
  • Make sure your Hiring Officer or Payroll Administrator has entered your complete payroll record into the Payroll/Personnel System (Personal Data, Job Data, and Payroll Distribution Information) at least one University business day prior to coming to the PennCard Center.
  • You will then be issued a PennCard for one year.
  • There is no charge for your initial PennCard.

 

Faculty on Long-Term Disability

Faculty of the University of Pennsylvania who are on long-term disability are eligible to have a PennCard. Please use the following procedure to obtain your Faculty on LTD PennCard:

  • Wait one University business day after your department has made the appropriate changes to your payroll record.
  • Bring your current Faculty PennCard—or if your last card has already expired bring a valid, government issued photo I.D.—to the PennCard Center.
  • You will then be issued a PennCard good for 5 years.
  • There is no charge for the new PennCard providing you turn in your unexpired Faculty PennCard.

 

Emeritus Faculty

Emeritus Faculty of the University of Pennsylvania are eligible to have a PennCard. Please use the following procedure to obtain your Emeritus Faculty PennCard:

  • Go the University's Division of Human Resources office and they will give you a form confirming your status as Emeritus Faculty.
  • Bring this form along with your current Faculty PennCard—or if your last card has already expired bring a valid, government issued photo I.D.—to the PennCard Center.
  • You will then be issued an Emeritus Faculty PennCard good for 5 years.
  • There is no charge for the card providing you turn in your unexpired PennCard.

 

Other Faculty Designations (such as Adjunct, Courtesy, Visiting, Wistar)

Complete the PennCard Request Form and visit the PennCard Office. Bring a valid, government issued photo I.D. as well as your letter of appointment or your letter of invitation if relevant to your position.