Bike Commuter Reimbursement Program

The Bike Commuter Expense Reimbursement Program offers bicycle commuting expenses to qualified faculty and staff for any out of pocket eligible expenses up to $240 annually. Unlike a flexible spending account, reimbursement comes directly from the University and is not set aside from pre-tax pay by the individual program participant.

The IRS statute, which provides the guidelines that Penn has used to develop the program, also offers provisions for the types of allowable expenses for reimbursement.  Under Penn’s program, expense categories that the University will reimburse are bike purchases; maintenance, improvements, and bike accessories; parking and commercial storage costs; and safety gear. Purchases such as membership and program fees along with clothing and apparel are not considered allowable expenses.

To participate in the Bike Commuter Expense Reimbursement Program, one must:

  • Be full-time benefits-eligible faculty or staff;
  • Commute by bicycle to and from Penn greater than 50% of the time in a qualified bike commuting month;
  • Not participate in any of Penn’s other commuter transit or parking programs; and
  • Register the bike with the Division of Public Safety.

A series of informative events are scheduled throughout the year.  These sessions are designed to familiarize interested bike commuters with the processes necessary to ensure timely reimbursement.

Bike commuters wishing to participate in the program are strongly encouraged to attend one of these sessions, especially if they are not familiar with Concur, the University's online expense management program. During these events, attendees will learn details about this program along with how to access Concur to manage bike commuter expense receipts and ultimately, submit an expense report once the report submittal period opens in January of each year.  A representative from the Division of Public Safety will also be in attendance to help attendees register their bicycle.  Please bring your Penn ID along with the make, and model and serial numbers of your bicycle to the session if you would like to take advantage of this service.

To attend one of the upcoming information sessions, click here.  Advance registration is recommended as space is expected to fill quickly.

Funding for this program is provided by the Division of Business Services as part of the University’s Climate Action Plan. Watch www.upenn.edu/biking for updates and information about this program.

Click here to access the Frequently Asked Questions about the program.